Making use of different communication systems for a better workplace.

Published: 02nd October 2009
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Fostering a better workplace communication is very vital for every employee and employer. This will not only help in advancing the career of an employee aspiring to climb up the corporate ladder, it will also help employers to have a more efficient workforce. As such, whether you are an employee aspiring to become one of the top bosses someday or an employer aiming to have a better workforce, then you must harness your skills on employee communication. You should do this every time you pick up the phone, send an email or reply to one that has been sent you, or chat online with some colleague, boss, or employee.

There are a lot of communication systems that can now be used in fostering better workplace communication. These include emails, text messaging, and instant messaging aside from taking calls. One of the routines that most people do on a day to day basis is sending and replying to emails. This can be used as an effective employee communication technique between employers and employees because this can be used as an avenue to air out concerns or give praise. You must remember though that for your email to be effective, you have to make sure that it is free from errors like spelling and grammatical errors and that it is simple and direct to the point. In this way, the recipient of the email will immediately know what you are saying, instead of still trying to decipher what you could possibly mean with a long and winding diatribe.

Aside from email, text messaging and instant messaging can also become viable tools in encouraging better workplace communication. However, with this type of employee communication strategy, you need to keep in mind that for purposes of business or career, a modicum of professionalism should also be observed. You would still need to observe proper grammar and spelling as well as signs of respect. Remember that if you don't know how to spell correctly and make use of proper grammar, then these will be presented as a disadvantage to you as an employee. If your employer will know that you do not have adequate writing skills, then he will be worried about the image that you are representing of the company. This could even mean that they will not trust you when it comes to any responsibility that will require some writing.

So whether you are an employee or an employer, it is really best to take the time to learn some good communication skills to foster better workplace communication. This will help a great deal in advancing yourself and the company. You must always be prepared for anything that might need your oral and written communication skills when it comes to employee communication. Remember that there are etiquette rules in writing an email, so you must observe these. When sending text or instant messages, you must always refrain from using abbreviated spellings or wrong grammar. While you can definitely make use of voice mail, you still have to be professional in leaving your message.
There are now a lot of resources when it comes to fostering better workplace communication and looking for them is just a breeze. You will be able to source various materials on this topic as well as on employee communication, which will make you a more efficient workforce.

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